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real estate administrative assistant

Posted on June 17, 2026 by Employer details RE/MAX Realtron Realty Inc

Job details

*We are seeking a highly organized and experienced Real Estate Administrative Assistant to support a top-producing Broker with over 29 years in the industry.* This is not an entry-level role ? *a minimum of 2 years of real estate administrative experience is required* to be considered. You will play a critical role in managing the day-to-day operations of a high-volume real estate business. The ideal candidate is proactive, detail-oriented, tech-savvy, and thrives in a fast-paced, client-focused environment. *Location*: North York ? Sheppard & Bathurst *Job Type: *Full-time, Permanent * Monday - Friday, 9:00 am - 5:00 pm (some evenings and weekends may required) * In-person, Convenient and Flexible hours *Wage Range*: $24.00- $28.00 per hour + Bonus Structure _*Wage will be based on experience.*_ *Responsibilities: * * Manage the Broker?s schedule and daily administrative needs * Prepare listing documentation via WebForms/TransactionDesk * Respond to emails, coordinate showings, and follow up with clients * Upload and update listings on REALM and other MLS systems * Book appointments and follow up on confirmations * Coordinate listing preparation: photographers, stagers, and vendors * Maintain and update client databases * Track paperwork, ensure completion and compliance * Maintain an organized and professional office environment *Qualifications:* * *Minimum 2 years of Real Estate administrative experience (REQUIRED)* * Familiarity with *WebForms*, *TransactionDesk*, and *REALM* * Excellent verbal and written communication skills in English * Strong organizational skills and ability to multitask effectively * Proficiency in Microsoft Office (Word, Excel) and Adobe * Comfortable with technology and learning new systems * Able to work under pressure with minimal supervision * Friendly, professional, and client-focused demeanor * Ability to occasionally work evenings or weekends as required by the real estate industry * Capable of managing multiple tasks simultaneously _We thank all applicants for their interest; however, only those selected for an interview will be contacted._ Job Types: Full-time, Permanent Pay: $24.00-$28.00 per hour Application question(s): * How many years of REALM experience do you have? * How many years of Webforms experience do you have? * Are you a licensed real estate agent? * Do you have access to your own vehicle? Work Location: In person